Minutes of the Property Management Commission

The most recent meeting minutes are on top.

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  June 6, 2010

Members Attending:

Ron Burleigh, Debbie Burleigh, Dan Coon, Bob Leveridge, Paul Pfeiffer, Rose Marie Smith

Excused:

John Dale, Chris Herrnkind, Jack Sprunger

Open:

• Property Commission met in the Judea room at 10:00 AM June 6, 2010

• Dan Coon opened with a prayer.

• Minutes from the February meeting were reviewed and approved

Reports:

• Outside Bathroom Remodel:  Discussed condition and usage of Knox outside bathroom.  Ron discussed Cocoa Beach plumbing bid of $5,487 which includes in wall drain line replacement, fixtures, tile, partition walls, sinks, and cabinets.  Ron reiterated Cocoa Beach plumbing’s exceptional work record.  Some price offset is possible dependent on Ron’s time.  A motion was made, seconded and passed, to recommend Session approve the remodel.

• Sanctuary Exterior & Cross:  Discussed degrading condition of the Sanctuary’s exterior.  In addition to faded paint there are many settling cracks with mold intrusion around the building.  The upper cedar fascia has quite a bit of damage from bees, just like Fellowship Hall, and the undersized gutter system promotes water intrusion into the walls during heavy rains.  The condition of the roof is fair with soft spots and is considered a secondary but related concern.  A motion was made, seconded and passed, to recommend Session approve proceeding with project scoping and bidding process.  Ron accepted an action to solicit bids.  Dan accepted an action to identify funding with Gerry Harris.

• Electronic sign:  Ron discussed his recent work on the sign including returning the LED boards to the vendor for refurbishment.  Estimated repair completion 1st week of July.

• Sanctuary Fire alarm monitoring upgrade:  Ron and Debbie discussed upgrading the Sanctuary fire alarm to a radio based notification system from the current dedicated phone line.  Final action is pending cost savings assessment being performed by Debbie.

Close:

• The meeting adjourned at approximately 10:55 AM with all members repeating the Lord’s Prayer.

• Next scheduled meeting: August 1, 2010, 10:00 am; Knox Hall, Judea

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February 7, 2010

Members Attending:

Ron Burleigh, Debbie Burleigh, Dan Coon, John Dale, Chris Herrnkind, Bob Leveridge, Rose Marie Smith, Jack Sprunger

Reports:

• Property Commission met in the Judea room at 10:00 February 7, 2010

• Dan Coon opened with a prayer.

• Minutes from the December meeting were reviewed and approved.

• Calvin Hall windows:  Discussed energy efficiency improvements for Calvin hall.  Ron presented bid results for sun block film and new windows.  The film was considered the best energy saving value for summer air-conditioning.

• A motion was made, seconded and passed to proceed with installing a sun blocking film on the east side windows.

• Calvin Hall cipher lock:  Ron discussed a request by BCC Lab School to have a Cipher lock installed on the north door of Calvin hall in response to the recent theft.

• A motion was made, seconded and passed to proceed with installing the lock system.  The combination will be the same as for Knox Hall.

• Electronic sign:  Ron discussed his recent work on the sign including replacing one power supply.  A service tech from the sign company was contacted and would like to inspect the sign for issues.  Chris noted he works with local sign companies and offered to work with them on our behalf.

• A motion was made, seconded and passed to have an inspection by a local sign company and pursue a maintenance contract.

• BBQ grill usage:  Discussed recent requests for use of the BBQ grill by organizations outside the church.  John noted past policy of requiring the grill to be hauled not pulled due to tippy design.  Ron noted the fragile design of the burners.  Jack noted the potential hazards associated by inexperienced operators.  Chris discussed reasons for Grills policy of not loaning.

• A motion was made, seconded and passed to continue with our current policy of not loaning the grill for offsite use by external organizations.

• The meeting adjourned at approximately 10:55 with all members repeating the Lord’s Prayer.

Next scheduled meeting: March 7, 2010, 10:00 am; Knox Hall, Judea 

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December 6, 2009

Members attending:

Ron Burleigh, Debbie Burleigh, Dan Coon, John Dale, Bob Leveridge, Rose Marie Smith

Excused:

Jack Sprunger, Chris Herrnkind

Open:

• Property Commission met in the Judea room at 10:00 AM December 6, 2009
• Dan Coon opened with a prayer.
• Minutes from the November 1st meeting were reviewed and approved

Reports:

• 2010 Budget: Discussed the 2009 budget line by line and identified areas where reductions can be made for the 2010 budget.

• A motion was made, seconded and passed to recommend to session the 2010 budget maintain 2009 levels with the following reductions:

  • 866, Facility Insurance $54,000 (-2,500)

  • 860, Manse Maintenance $0 (-1,200)

• Fellowship Hall: Ron noted the west entrance roof repair is complete.

• BCC Lab School: Debbie noted the 2010 contract is in work.  A raise is likely as BCC has made a raise in tuition and our contract is now tied to that metric.

• Calvin Hall electric use: Discussed energy efficiency improvements for Calvin Hall.  This effort will be continuing for several months as pricing and savings are evaluated.

Close:

• The meeting adjourned at approximately 10:55 with all members repeating the Lord’s Prayer.
• Next scheduled meeting: January 2nd, 2009, 10:00 am; Knox Hall, Judea

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November 1, 2009

Members Attending:

Ron Burleigh, Debbie Burleigh, Dan Coon, John Dale, Bob Leveridge, Rose Marie Smith

Excused:

Chris Herrnkind

Open:

• Property Commission met in the Judea room at 10:00 November 1, 2009
    

• Dan Coon opened with a prayer.
   

• Minutes from the June 7th meeting were reviewed and approved

Reports:

• Fellowship Hall:  New Sky light over west entrance is installed.  Ceiling and BBQ grill roof jack (vent) are to be completed in the near future.  Discussed treating and painting the soffit to stop damage by burrowing bees.

• BCC Lab School:  Debbie updated the commission on the annual BCC fall property meeting.  No issues were identified.

• Memorial Garden internment:  Debbie discussed a memorial garden internment policy concern regarding establishment of uniform sizing.  This has been referred to the worship commission.

• Calvin Hall electric use:  Discussed BCC air-conditioning use in Calvin Hall.  Ron and Debbie provided an electric use study they had performed which indicated BBC use patterns are driving overall electric pricing.  Property commission will look into energy efficiency improvements for Calvin Hall.

Close:

• The meeting adjourned at approximately 10:55 with all members repeating the Lord’s Prayer.
   

• Next scheduled meeting: December 6th, 2009, 10:00 am; Knox Hall, Judea 

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